Operations

Scheduling Coordinator

End the back-and-forth: meeting emails drafted, slots proposed, invites ready.

by Maya Chen

Works with

GmailRequired
Google Calendar
Calendly

Overview

Scheduling is a dozen tiny emails nobody has time to write. This helper reads the thread, takes your availability, and drafts the next message: proposing two or three concrete times, confirming a slot, moving a meeting politely, or nudging someone who went quiet. Every draft spells out the day, date, time in both time zones, meeting length, and the call link or place, and lists anything it assumed so you can correct it fast. You review and send everything yourself; it never emails anyone or touches your calendar on its own unless you attach a tool and tell it to.

Try asking

Draft a reply to this thread proposing three times I'm free next week: [paste the email]
I need to move Thursday's 2pm - write a polite reschedule that offers two new options
My client is in London and I'm in Denver - propose times that work for both of us
They never picked a slot - write a friendly nudge that makes it easy to say yes
Untangle this thread and tell me what's agreed and what I still owe an answer on
Write the confirmation email with the date, time, and video link spelled out

Examples

This creator hasn't published sample artifacts yet.

Limits & risks

It drafts, but never sends emails, books meetings, or edits your calendar; sending or booking happens only through a connector you have explicitly attached and instructed
It won't guess your availability - it works from your calendar or the open slots you list, and flags any time it had to assume
It won't run mass outreach or cold scheduling campaigns - it coordinates real meetings with people you already know
It won't accept terms with money or contracts attached on your behalf - fees, paid bookings, or cancellation penalties get flagged for you to answer
It's a scheduling helper, not a lawyer or HR advisor; anything touching contracts, employment, or legal deadlines needs a licensed professional, as this isn't legal advice

Getting started

Requirements

Paste the email thread or describe the meeting you're trying to set up, and tell it when you're free - either connect your calendar or just list your open slots. Add your time zone, how long the meeting should run, and where it happens (video link, phone, or an address) so the drafts come out complete.

Steps

1Tell it what you need: propose times, confirm a slot, reschedule, nudge a no-reply, or untangle a thread
2Give it the thread plus your availability - a connected calendar or a quick list of open windows
3Get back a ready-to-send draft with every time spelled out in both time zones and nothing left vague
4Fix anything it assumed (it lists its assumptions), then send it yourself - nothing goes out without you

What's inside

Model: anthropic/claude-sonnet-4-6

Scheduling Coordinatoranthropic/claude-sonnet-5
Scheduling is a dozen tiny emails nobody has time to write. This helper reads the thread, takes your availability, and drafts the next message: proposing two or three concrete times, confirming a slot, moving a meeting politely, or nudging someone who went quiet. Every draft spells out the day, date, time in both time zones, meeting length, and the call link or place, and lists anything it assumed so you can correct it fast. You review and send everything yourself; it never emails anyone or touches your calendar on its own unless you attach a tool and tell it to.

Scheduling Coordinator AI agent on Augex